TO: Mayor and City Commission
FROM: Cale Curtis, City Manager
DATE: April 17, 2024
Title
A RESOLUTION OF THE CITY OF MARGATE, FLORIDA, AWARDING RFP 2024-006 - PREQUALIFICATION FOR SIGN CONTRACTING FIRMS TO I2 VISUAL, INC, AND GARDNER SIGNS, LLC D/B/A FERRIN SIGNS; ESTABLISHING BOTH FIRMS AS PREQUALIFIED CONTRACTORS; PROVIDING FOR THE ADMINISTRATION TO SOLICIT AND AWARD SERVICES FOR SIGN PROJECTS WITHOUT FURTHER COMMISSION ACTION; PROVIDING FOR CONTRACTOR COMPENSATION BASED ON PRICING SUBMITTED IN EACH FIRM’S RFP RESPONSE AND/OR ANY SUBSEQUENT COMPETITIVE PRICING OFFERED IN RESPONSE TO FUTURE PROJECT SPECIFIC SOLICITATIONS; PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND:
Staff advertised Request for Proposals (RFP) 2024-006 seeking professional sign contractors to prequalify as contractors for sign contracting services as needed by the City. Two responses were received. Staff reviewed the submittals and ranked the firms; determining both firms to be responsive and qualified. Gardner Signs, LLC d/b/a Ferrin Signs received 438 evaluation points and i2 Visual Inc. received 420 evaluation points.
The RFP provided general sign specifications and representations for the common sign projects anticipated. However, Staff recognizes that aesthetic updates will be required for all sign designs prior to final approval of specific projects. Additionally, Staff would like to utilize the two prequalified contractors to provide competitive pricing for needed signs and related services that were not specifically referenced in the RFP document. Anticipated additional needs include, but are not limited to banners, historical markers, wraps, graphics, scoreboards, digital displays, flags and flag poles, etc. In all cases, the Administration would seek competitive pricing from the two prequalified contractors and award projects in the best interests of the City.
Staff’s recommendation is to award agreements with a two-year initial term and three one-year renewal options to each firm.
RECOMMENDATION: Award agreements to both firms
FISCAL IMPACT: Costs for the anticipated identity and gateway signs will range between $16,000 - $55,000 plus costs for site specific conditions and basic sign design modifications needed for each project. Funding to be budgeted and provided from various City accounts.
CONTACT PERSON: Cale Curtis, ICMA-CM, City Manager
Spencer L. Shambray, NIGP-CPP, CPPB, Purchasing Manager