TO: Mayor and City Commission
FROM: Cale Curtis, City Manager
DATE: February 18, 2026
Title
A RESOLUTION OF THE CITY OF MARGATE, FLORIDA, AUTHORIZING A SPECIAL EXTENSION OF SCHOOL CROSSING GUARD SERVICES AWARDED PURSUANT TO RESOLUTION NO. 21-050 TO BUTLER GROUP OF SOUTH FLORIDA, LLC D/B/A NEXTAFF FOR BID NO. 2021-006 THROUGH JULY 2027, OR UNTIL A NEW SOLICITATION IS RELEASED AND AWARDED; PROVIDING FOR REBID AT A FUTURE DATE; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND:
On July 7, 2021, the Commission approved award of Bid No. 2021-006 - School Crossing Guard Services to The Butler Group of South Florida, LLC d/b/a Nextaff. As the second lowest bidder, Nextaff was awarded the services after the lowest bidder requested bid submission withdrawal because existing Margate school crossing guards could not be retained at the hourly rate that had been bid without the imposition of a significant pay reduction. Since Staff preferred the advantages of continuity associated with retaining the already in place and experienced Margate School crossing guards, the award recommendation was for Nextaff since the firm could accommodate the preference at its bid price.
After providing very satisfactory service and nearing the end of the awarded five-year service term, Nextaff has offered a special one (1) year service extension at the same $21.00 per hour rate for both crossing guards and supervisory personnel that the firm is entitled to under the price adjustment provisions of award. This $21.00 per hour rate is $.75 per hour lower than the next closest competing bidder submitted back in 2021.
Since the offered terms of a special one-year extension presents an opportunity to retain the existing school crossing guards at a current rate more favorable than the next highest bidder submitted back in 2021, approval would almost assuredly provide cost savings over an immediate rebid for the services. Approval of the special extension is recommended as being in the best interest of the City.
RECOMMENDATION: Approve the special extension
FISCAL IMPACT: Not to exceed expenditures for FY26 are projected as $115,000
GL Acct. No. 001-1810.531009
CONTACT PERSON: Michael Palma, Chief of Police
Spencer L. Shambray, NIGP-CPP, CPPB, Purchasing Manager