TO: Mayor and City Commission
FROM: Cale Curtis, City Manager
DATE: August 25, 2021
Title
AN ORDINANCE OF THE CITY OF MARGATE, FLORIDA PROVIDING FOR EXCLUSIVE FRANCHISE AGREEMENT FOR SOLID WASTE AND RECYCLING COLLECTION SERVICES; PROVIDING FOR INCLUDING CERTAIN MULTIFAMILY DWELLINGS; PROVIDING FOR TERM OF AGREEMENT FROM FEBRUARY 1, 2022 THROUGH SEPTEMBER 30, 2029; PROVIDING FOR CITY’S OPTION TO RENEW FOR UP TO TWO ADDITIONAL TWO YEAR PERIODS; PROVIDING FOR CONTRACTOR’S EXCLUSIVE FRANCHISE AND EXEMPTIONS; PROVIDING FOR CONTRACTOR’S COLLECTION SERVICES;PROVIDING FOR CONTRACTOR’S RESPONSIBILITIES PRIOR TO COMMENCEMENT AND ROUTES; PROVIDING FOR CONTRACTOR’S SERVICES FOR THE CITY; PROVIDING FOR OPERATIONS DURING STORMS; PROVIDING FOR COLLECTION PROCEDURES; PROVIDING FOR LOCAL OFFICE; PROVIDING FOR COMPLAINTS; PROVIDING FOR MULTIFAMILY AND COMMERCIAL SOLID WASTE CONTRACTS; PROVIDING FOR COLLECTION CONTAINERS; PROVIDING FOR RATES, BILLING AND COLLECTIONS; PROVIDING FOR PAYMENTS TO THE CITY; PROVING FOR PAYMENTS TO THE CONTRACTOR; PROVIDING FOR TIPPING FEES AND ADMINISTRATIVE CHARGES, PROVIDING FOR CONTRACTOR’S VEHICLES, EQUIPMENT, AND PERSONNEL; PROVIDING FOR DESIGNATED FACILITIES AND OWNERSHIP OF WASTE MATERIALS, PROVIDING FOR RECORD KEEPING AND REPORTING, PROVIDING FOR TERMINATION AND DEFAULT; PROVIDING FOR GENERAL TERMS AND CONDITIONS; PROVIDING FOR INSURANCE, NOTICES AND MISCELLANEOUS PROVISIONS; PROVIDING FOR REPEAL; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND: The City’s current contract with Waste Management for garbage and recycling collection services is set to expire on September 30, 2021. A request for proposal (“RFP”) for solid waste and recycling collection services was issued on February 25, 2021. The Selection and Evaluation Committee (SEC) recommended awarding the RFP to Republic Services of Florida, Limited Partnership (Republic). On May 19, 2021, the City of Margate City Commission approved the SEC’s recommendation to award the RFP to Republic with the following curbside residential service options: twice per week garbage collection, once per week separate recycling collection, and once per week commingled waste collection. During negotiations with Republic, a February 1, 2022 start date was agreed upon. Accordingly, City staff utilized the City’s option to extend the Waste Management agreement up to an additional one hundred and eighty (180) days beyond expiration (Sec. 3.3) to provide for a February 1, 2022 start date with Republic.
Approved 4-0 by the City Commission at the 8/18/21 Regular City Commission meeting.
RECOMMENDATION: For approval.
FISCAL IMPACT: Contract Year 1 Revenue: $1,590,000
This revenue includes payments for the franchise fee, solid waste activities, solid waste staff, special activities, and preparation of agreement (year one only). Going forward, the franchise fee and solid waste staff fee will be adjusted annually based on the consumer price index (CPI).
CONTACT PERSON: Mr. Curt Keyser, P.E., Director of DEES