TO: Margate CRA Chair and Members of the Board
FROM: Cale Curtis, CRA Executive Director
DATE: November 19, 2024
Title
APPROVING THE FOURTH AMENDMENT TO THE AGREEMENT BETWEEN THE MARGATE COMMUNITY REDEVELOPMENT AGENCY AND LANDSCAPE SERVICE PROFESSIONALS, LLC, FOR LANDSCAPE MAINTENANCE SERVICES THROUGH SEPTEMBER 30, 2026
BACKGROUND: On December 11, 2018 the MCRA approved the award of RFP No. 2018-05 for Landscaping and Irrigation Services to Landscape Service Professionals, Inc (LSP), and it entered into a four (4) year Agreement with the option to renew the terms of the Agreement for two (2) additional one-year increments. The initial term of the Agreement was from January 14, 2019 to January 13, 2023. This Agreement was approved for an amount not to exceed $261,510.50 annually for base services.
A First Amendment to the Agreement was approved April 10, 2019 via Resolution 595, which provided for a five-percent Contingency ($13,076); Landscape Refurbishments ($40,000); and Repairs due to Vehicular Accidents ($25,000).
A Second Amendment to the Agreement was approved December 13, 2022 via Resolution 696, which provided for an extension of the Agreement for an additional year, commencing January 14, 2023 to January 13, 2024 (the first of the two one-year renewal options). It also provided for a five percent increase of approximately $945 per month, or $11,400 annually.
A Third Amendment to the Agreement was approved October 11, 2023 via Resolution 716, which provided for an extension of the Agreement for an additional year, commencing January 14, 2024 to January 31, 2025 (the second of the two one-year renewal options). It also provided for a five percent increase of approximately $990 per month, or $11,900 annually.
On September 11, 2024 via Resolution 734, the Board consented to the assignment of the contract from Landscape Service Professionals, Inc. to the company that acquired them, Landscape Service Professionals, LLC.
This current Agreement is due to end on January 31, 2025 and the MCRA is due to sunset on August 13, 2026. Prior to the termination of the current Agreement, the MCRA would either need to procure a new vendor or offer an extension to the existing vendor. LSP have expressed their desire to extend the Agreement.
RECOMMENDATION: For Board discussion and direction.
FISCAL IMPACT: N/A based upon the current service levels; funds are available in Property Maintenance accounts: 140-0510-512.31-70 (Chevy Chase Plaza); 140-0510-512.31-71 (Ace Plaza); and 140-0510-512.31-38 (Professional Property Maintenance (Common Areas))
CONTACT PERSON: Cale Curtis, CRA Executive Director