TO: Mayor and City Commission
FROM: Cale Curtis, City Manager
DATE: May 19, 2021
Title
RESOLUTION - APPROVING AN EXTENSION OF THE AGREEMENT FOR CITY-WIDE LAWN MAINTENANCE SERVICES FOR SIX (6) MONTHS FROM THE CURRENT EXPIRATION DATE OF MAY 31, 2021 OR UNTIL A NEW SOLICITATION FOR CITY-WIDE LAWN MAINTENANCE SERVICES IS RELEASED AND AWARDED BY THE CITY; WHICHEVER OCCURS FIRST. PROVIDING THAT ALL OTHER TERMS, CONDITIONS, AND SPECIFICATIONS OF THE AGREEMENT REMAIN AS STIPULATED IN RFP 2016-006, WHICH WAS APPROVED BY RESOLUTION 16-224 AND AMENDED BY RESOLUTION 16-280; PROVIDING FOR EFFECTIVE DATE.
BACKGROUND:
The agreement for RFP No. 2016-006 - City-wide Lawn Maintenance Services expires on May 31, 2021. No renewal options remain on the agreement. Staff intends to release a new solicitation for the services in the coming weeks. In the interim, the awarded contractor, Landscape Service Professionals, Inc. has agreed to extend the current agreement for a period of six (6) months from the current expiration date or until a new solicitation for the services is released and awarded; whichever occurs first.
Staff recommends approving the special extension of the agreement to ensure continuity of services during the upcoming solicitation and award processes.
RECOMMENDATION: APPROVE
FISCAL IMPACT: No additional fiscal impact since services during the extension period will continue at the same pricing approved by Resolution 16-224 and amended by Resolution No. 16-280.
CONTACT PERSON: Michael A. Jones, CPRP, Director of Parks and Recreation
Curt A. Keyser, P.E., Director of DEES
Spencer L. Shambray, CPPB, Purchasing Manager