File #: ID 2017-522    Version: 1 Name:
Type: Consent - Resolution Status: Passed
File created: 8/10/2017 In control: Regular City Commission Meeting
On agenda: 8/23/2017 Final action: 8/23/2017
Title: RESOLUTION - APPROVING WAIVING OF BIDDING FOR THE PURCHASE OF CIVICREC SUBSCRIPTION FROM CIVICPLUS, INC. FOR PARKS AND RECREATION FUNCTIONS.
Attachments: 1. RESOLUTION, 2. BACKGROUND - AGREEMENT, 3. BACKGROUND - BROCHURE, 4. BACKGROUND - CONTRACT FOR CIVICPLUS

 

TO:                     Mayor and City Commission

 

FROM:                     Samuel A. May, Interim City Manager

 

DATE:                     August 23, 2017

 

 

Title

RESOLUTION - APPROVING WAIVING OF BIDDING FOR THE PURCHASE OF CIVICREC SUBSCRIPTION FROM CIVICPLUS, INC. FOR PARKS AND RECREATION FUNCTIONS.

Body

 

 

BACKGROUND:  The City Commission approved an agreement with CivicPlus, Inc. for website design services in March, 2017. CivicRec is a module offered by CivicPlus, Inc. CivicRec is a web-based application specifically designed to meet the needs of municipal Parks and Recreation Departments. CivicRec features include, but are not limited to, account management, facility reservations, activity registration, membership management, point of sale/inventory management, league management, mobile admission ticketing, financial accounting/reporting, mail/sms blasts and surveys. The city is requesting waiving of bidding for the separate purchase of CivicRec application for a seamless integration with the new City website. It is estimated that the project implementation will take up to three (3) months.                     

 

 

RECOMMENDATION:  Approve.

 

 

FISCAL IMPACT:    The total investment year 1 fee, which includes project development and 1st year maintenance & support, is $11,550. Starting year 2, the annual maintenance & support fee is $6,550. Account Number - 001-5555-572.64-09 Computer Equipment

 

 

CONTACT PERSON:     Michael A. Jones, Parks and Recreation Director