TO: Mayor and City Commission
FROM: Samuel A. May, Interim City Manager
DATE: August 23, 2017
Title
RESOLUTION - APPROVING WAIVING OF BIDDING FOR THE PURCHASE OF CIVICREC SUBSCRIPTION FROM CIVICPLUS, INC. FOR PARKS AND RECREATION FUNCTIONS.
BACKGROUND: The City Commission approved an agreement with CivicPlus, Inc. for website design services in March, 2017. CivicRec is a module offered by CivicPlus, Inc. CivicRec is a web-based application specifically designed to meet the needs of municipal Parks and Recreation Departments. CivicRec features include, but are not limited to, account management, facility reservations, activity registration, membership management, point of sale/inventory management, league management, mobile admission ticketing, financial accounting/reporting, mail/sms blasts and surveys. The city is requesting waiving of bidding for the separate purchase of CivicRec application for a seamless integration with the new City website. It is estimated that the project implementation will take up to three (3) months.
RECOMMENDATION: Approve.
FISCAL IMPACT: The total investment year 1 fee, which includes project development and 1st year maintenance & support, is $11,550. Starting year 2, the annual maintenance & support fee is $6,550. Account Number - 001-5555-572.64-09 Computer Equipment
CONTACT PERSON: Michael A. Jones, Parks and Recreation Director