TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: May 6, 2015
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APPROVING WAIVING OF BIDDING FOR THE PURCHASE OF AN SCM EDGEBANDER FOR THE DEPARTMENT OF PUBLIC WORKS DIRECT FROM THE MANUFACTURER SCM GROUP NORTH AMERICA, IN AN AMOUNT NOT TO EXCEED $11,000.00.
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BACKGROUND: The Department of Public Works is requesting the purchase of one (1) SCM Edgebander to be used in the carpenter shop to improve efficiency, and increase production by automating a very tedious and time- consuming facet of furniture fabrication.
The purchase of this machine was an approved Public Works Capital Equipment budget item for the current fiscal year. Specifications were approved and the project was bid. There were no responses received.
Staff contacted the manufacturer, SCM Group North America, and we can order the Edgebander unit directly from them. The total amount of the purchase is $11,000.00, and includes, delivery, installation of the equipment and training for city personnel. The manufacturer has agreed to waive a scheduled price increase for the equipment as long as the order is placed prior to May 9, 2015.
Based on the above, staff is requesting that the Commission waive bidding and authorize the administration to purchase the SCM Edgebander direct from the manufacturer SCM Group North America.
RECOMMENDATION: Waive bidding and award purchase to SCM Group North
FISCAL IMPACT: $11,000 Account 001-4547-539.64-12
CONTACT PERSON: Mr. Sam May, Director of Public Works
Ms. Patricia Greenstein, Purchasing Manager