File #: ID 14-1160    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/27/2015 In control: Regular City Commission Meeting
On agenda: 7/8/2015 Final action: 7/8/2015
Title: APPROVING AN AGREEMENT WITH MUNICIPAL CODE CORPORATION FOR UTILITY BILL PRINTING AND MAILING SERVICES; UTILIZING THE PRICING STRUCTURE AND SCOPE OF SERVICES FROM THE CITY OF SARASOTA, FLORIDA REQUEST FOR PROPOSAL 12-02 LKD.
Attachments: 1. RESOLUTION, 2. CONTRACT, 3. BACKGROUND

 

TO:                     Mayor and City Commission

 

FROM:                     Douglas E. Smith, City Manager

 

DATE:                     July 8, 2015

 

 

Title

APPROVING AN AGREEMENT WITH MUNICIPAL CODE CORPORATION FOR UTILITY BILL PRINTING AND MAILING SERVICES; UTILIZING THE PRICING STRUCTURE AND SCOPE OF SERVICES FROM THE CITY OF SARASOTA, FLORIDA REQUEST FOR PROPOSAL 12-02 LKD.

 

Body

 

 

BACKGROUND:                      The City currently utilizes a postcard bill format and this agreement would provide the opportunity for the City to migrate to an 8-1/2x11 bill format. This new format will now provide the following:

•                     Greater data privacy for utility bill customers

•                     Option to add flyers to utility bill mailings at a minimal cost

•                     Professional e-bill format

•                     Option for future utilization of a lock box mail payment service

•                     Return envelopes

 

RECOMMENDATION:                     For approval.

 

 

FISCAL IMPACT:                     The printing costs will not increase over the current postcard format. Postage cost will increase by approximately $35,000 per year. Postage cost may be reduced over time as customers opt for the e-bill over hard copy mailed bills.

 

CONTACT PERSON:                     Mary Beazley, Finance Director