TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: July 8, 2015
Title
APPROVING AN AGREEMENT WITH AMSCOT CORPORATION AND CASH RECEIPTS LOCK BOX INTERFACE BY SUNGARD PUBLIC SECTOR FOR PROCESSING OF UTILITY BILL PAYMENTS; PROVIDING FOR COMPENSATION; PROVIDING FOR AN INITIAL TERM OF ONE YEAR; PROVIDING FOR AUTOMATIC RENEWAL FOR ADDITIONAL ONE YEAR TERMS WITHOUT FURTHER COMMISSION ACTION; PROVIDING FOR TERMINATION.
BACKGROUND: An agreement with Amscot Corporation will provide alternative payment location for after hour and weekend utility bill payments. This will provide additional convenience for the residents as well as reduce utility bill cash payment processing at City Hall. The City currently receives annually, approximately 14,000 utility bill cash payments at City Hall. Under the agreement, Amscot shall charge customers utilizing their services an administrative fee not to exceed $2.00 for each payment collected.
RECOMMENDATION: For approval.
FISCAL IMPACT: A $1,600 one-time program cost to the City for cash receipts lock box interface (software integration), by Sungard Public Sector, to provide for data transfer from Amscot to City software.
CONTACT PERSON: Mary Beazley, Finance Director