TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: August 19, 2015
Title
APPROVING THE MULTIPLE AWARD OF BID NO. 2015-015, AGGREGATES, TOP SOILS AND SAND; CITY OF MARGATE LEAD AGENCY FOR THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP.
BACKGROUND: The City of Margate (acting as lead agency for the Southeast Florida Governmental Cooperative Purchasing Group), advertised an Invitation to Bid (ITB) to supply aggregates, top soils and sand to the City of Margate and the participating members of the Cooperative. The bids were received and distributed to staff for review. Based on the review of the bids, it is staff’s recommendation to award each bid item to a primary and secondary vendor. The vendor with the lowest bid price for each item was selected as the primary vendor. A multiple award will ensure that a backup supplier is available should there be a disruption in service or supply by the primary awarded vendor.
Attached is a spreadsheet which indicates for each bid item the primary and secondary awarded vendors.
The bid award is for an initial one (1) year term, with an option to renew for an additional two (2) one (1) year terms; providing both parties agree, and that all terms and conditions remain the same.
Based on the above, staff is requesting that the Commission approve the multiple award of Bid No. 2015-015.
RECOMMENDATION: Approve
FISCAL IMPACT: Approximately $75,000+ spent on an annual basis which is budgeted in multiple departmental accounts.
CONTACT PERSON: Spencer L. Shambray, Purchasing Supervisor