TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: August 19, 2015
Title
APPROVING EXTENSION OF THE AFTERMARKET VEHICLE PARTS & ACCESSORIES AGREEMENT WITH TPH ACQUISITION, LLLP d/b/a/ THE PARTS HOUSE, AT THE SAME TERMS AND CONDITIONS AS THE CURRENT AGREEMENT, THROUGH DECEMBER 31, 2015, OR UNTIL A NEW AGREEMENT IS AWARDED; WHICHEVER DATE IS FIRST.
BACKGROUND: RFP No. 2011-005 - Aftermarket Vehicle Parts & Accessories was awarded to TPH Acquisition, LLLP d/b/a The Parts House under Resolution No. 11-954 on August 24, 2011. The initial contract period was three years with option to renew for an additional one or two years providing all terms and conditions remain the same.
All available renewals under the terms of the agreement have been exercised, and the current agreement expires August 23, 2015.
Staff is currently evaluating our future auto parts needs. After a thorough assessment of those needs is completed, we plan to issue a new competitive solicitation for auto parts that will be aimed at meeting our needs long-term. However, drafting and releasing the new solicitation will take more time than there is remaining on the existing agreement.
The Parts House has agreed a temporary contract extension.
RECOMMENDATION: Approve extension
FISCAL IMPACT: No additional fiscal impact
CONTACT PERSON: Sam May, Public Works Director
Spencer Shambray, Purchasing Supervisor