TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: November 4, 2015
Title
AN ORDINANCE OF THE CITY OF MARGATE, FLORIDA PROVIDING FOR EXCLUSIVE FRANCHISE AGREEMENT FOR SOLID WASTE AND RECYCLING COLLECTION SERVICES; PROVIDING FOR INCLUDING CERTAIN MULTIFAMILY DWELLINGS; PROVIDING FOR TERM OF AGREEMENT FROM DECEMBER 1, 2015 THROUGH SEPTEMBER 30, 2021; PROVIDING FOR CITY’S OPTION TO RENEW FOR UP TO FOUR ADDITIONAL TWO YEAR PERIODS; PROVIDING FOR CONTRACTOR’S EXCLUSIVE FRANCHISE AND EXCEPTIONS; PROVIDING FOR CONTRACTOR’S COLLECTION SERVICES; PROVIDING FOR CONTRACTOR’S RESPONSIBILITIES PRIOR TO COMMENCEMENT AND ROUTES; PROVIDING FOR CONTRACTOR’S SERVICES FOR THE CITY; PROVIDING FOR OPERATION DURING STORMS; PROVIDING FOR COLLECTION PROCEDURES; PROVIDING FOR LOCAL OFFICE; PROVIDING FOR COMPLAINTS; PROVIDING FOR MULTIFAMILY AND COMMERCIAL SOLID WASTE CONTRACTS; PROVIDING FOR COLLECTION CONTAINERS; PROVIDING FOR RECYCLING REWARDS AND CONTRACTOR INCENTIVE PROGRAMS; PROVIDING FOR RATES, BILLING, AND COLLECTIONS; PROVIDING FOR PAYMENTS TO THE CITY; PROVIDING FOR PAYMENTS TO THE CONTRACTOR; PROVIDING FOR TIPPING FEES, ADMINISTRATIVE CHARGES, AND RECYCLABLE MATERIAL REVENUE; PROVIDING FOR CONTRACTOR’S VEHICLES, EQUIPMENT, AND PERSONNEL; PROVIDING FOR DESIGNATED FACILITIES AND OWNERSHIP OF WASTE MATERIALS, PROVIDING FOR RECORD KEEPING AND REPORTING; PROVIDING FOR TERMINATION AND DEFAULT; PROVIDING FOR GENERAL TERMS AND CONDITIONS; PROVIDING FOR INSURANCE, NOTICES AND MISCELLANEOUS PROVISIONS; PROVIDING FOR REPEAL; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND: The city’s current contract with Waste Management for garbage and recycling collection services was set to expire on September 30, 2015. The City Commission previously voted to extend the existing contract for sixty (60) days. A request for proposal (RFP) was issued on May 21, 2015 and two proposals were received in response to the RFP. The two responders were Waste Management and Waste Pro. On August 19, 2015 the City Commission approved the Selection and Evaluation Committee’s recommendations to award the RFP to Waste Management with the following options: residential curbside automated garbage cart collection, residential curbside weekly yard waste and monthly bulk collection, not include owner-occupied multifamily in the franchise agreement, and to continue participating in the Recyclebank program. The result of the award is an increase in residential curbside level of service and an estimated annual total contract savings of over 10% compared to the existing contract.
Section 8.5.2 revised from minimum to maximum, the number of boxes allowed for document shredding.
Section 31.20 revised to reflect payment by the Contractor a cash value of $21,000 in lieu of providing two (2) Big Belly Solar Compactors and Sustainability Consulting Services.
First Reading approved at 10/28/15 City Commission Meeting.
RECOMMENDATION: For approval.
FISCAL IMPACT: Contract Year 1 Revenue: $1,455,000
Contract Year 2 Estimated Revenue: $1,455,200
Contract Year 3 Estimated Revenue: $1,480,900
Contract Year 4 Estimated Revenue: $1,507,000
Contract Year 5 Estimated Revenue: $1,533,600
Contract Year 6 Estimated Revenue: $1,560,600
Revenues after the first year are estimated based on a 1.8% CPI adjustment to applicable revenue components (e.g. franchise fee), not all revenue components are subject to CPI adjustment.
CONTACT PERSON: Reddy Chitepu, P.E., Director, DEES, 954-972-0828