TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: May 4, 2016
Title
REJECTING BID RECEIVED FOR BID NO. 2016-015 - FURNISH AND DELIVER CIBA ONLY ZETAG AND MAGNAFLOC LT25 FOR THE DEPARTMENT OF ENVIRONMENTAL AND ENGINEERING SERVICES; PROVIDING FOR REBID FOR THE PRODUCTS AT A FUTURE DATE.
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BACKGROUND:
The City advertised for Bid No. 2016-015 for furnishing and delivering Zetag and Magnafloc LT25 polymers for the Department of Environmental and Engineering Services (DEES). Four (4) bid packages were provided to potential supply sources. Only one (1) bid response was received from SNF Polydyne, Inc. who bid an alternate product rather than the specified product.
DEES has informed the Purchasing Division that changing to polymers that have not been specifically tested for regulatory conformity with our water and wastewater treatment systems would require that extensive testing be conducted. The attached memorandum from DEES recommends that the bid be rejected and a rebid for the specified polymers be conducted at a future date. Purchasing concurs with that recommendation.
Reissuance of a competitive solicitation for these items is anticipated. Therefore, the bid document received has not been included as background. This is provided for in s. 119.07(2) of the Florida Statues.
s. 119.07(2): If an agency rejects all bids, proposals, or replies submitted in response to a competitive solicitation and the agency concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision concerning the reissued competitive solicitation or until the agency withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial agency notice rejecting all bids, proposals, ...
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