TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: May 18, 2016
Title
WAIVING OF BIDDING FOR ORIGINAL EQUIPMENT MANUFACTURER (OEM) FORD AND DODGE AUTOMOTIVE PARTS AND ACCESSORIES FROM THE LOCAL AUTONATION FORD OF MARGATE DEALERSHIP AND THE LOCAL ARRIGO DODGE OF SAWGRASS DEALERSHIP; PROVIDING FOR ACCEPTANCE OF THE FORD DEALER’S TEN (10) PERCENT ABOVE DEALER COST PRICING AND THE DODGE DEALER’S TWENTY-FIVE (25) PERCENT OFF OF LIST COST PRICING; PROVIDING FOR BOTH ARRANGEMENTS TO SUNSET CONCURRENTLY WITH THE RELATED NON-OEM AFTERMARKET AUTOMOTIVE PARTS CONTRACTS AWARDED TO OTHER PROVIDERS UNDER RFP NO. 2016-002 PURSUANT TO RESOLUTION 15-138 OR ON DECEMBER 8, 2020, WHICHEVER OCCURS FIRST.
BACKGROUND: Due to the City’s primarily standardized Ford fleet and Dodge rescue vehicles, the purchase of OEM parts are necessary. The ability to obtain such parts from a local source allows for a more efficient work flow and reduces vehicle down time which is why pricing was obtained from the nearest vendors.
Although dollar amounts cannot be estimated, it is anticipated that approximately $6,000.00 will be expended for Dodge OEM parts and $35,000 will be expended for Ford OEM parts per fiscal year.
RECOMMENDATION: Accept
FISCAL IMPACT: AC# 001-4551-590.46-08 Repair & Maintenance of Vehicles
CONTACT PERSON: Sam May, Public Works Director, 954-972-8126