File #: ID 2016-329    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/16/2016 In control: Regular City Commission Meeting
On agenda: 6/1/2016 Final action: 6/1/2016
Title: APPROVING AWARD OF RFP 2016-006 - CITY-WIDE LAWN MAINTENANCE SERVICES AND AGREEMENTS BETWEEN THE CITY OF MARGATE AND LANDSCAPE SERVICE PROFESSIONALS, INC. FOR AREAS "A" AND "B", WITH AN AWARD AS ALTERNATE FOR AREA "D"; AND AGREEMENT BETWEEN THE CITY OF MARGATE AND THE LANDSCAPE COMPANY, INC. FOR AREAS "C" AND "D"; PROVIDING FOR AUTOMATIC RENEWALS; PROVIDING FOR A JULY 1, 2016 EFFECTIVE DATE.
Attachments: 1. RESOLUTION, 2. AGREEMENT, 3. AGREEMENT, 4. BACKGROUND, 5. BACKGROUND, 6. BACKGROUND, 7. BACKGROUND

 

TO:                     Mayor and City Commission

 

FROM:                     Douglas E. Smith, City Manager

 

DATE:                     June 1, 2016

 

 

Title

APPROVING AWARD OF RFP 2016-006 - CITY-WIDE LAWN MAINTENANCE SERVICES AND AGREEMENTS BETWEEN THE CITY OF MARGATE AND LANDSCAPE SERVICE PROFESSIONALS, INC. FOR AREAS “A” AND “B”, WITH AN AWARD AS ALTERNATE FOR AREA “D”; AND AGREEMENT BETWEEN THE CITY OF MARGATE AND THE LANDSCAPE COMPANY, INC. FOR AREAS “C” AND “D”; PROVIDING FOR AUTOMATIC RENEWALS; PROVIDING FOR A JULY 1, 2016 EFFECTIVE DATE.

Body

 

 

BACKGROUND:                                          

The City advertised a Request for Proposals (RFP) for qualified vendor(s) to provide all materials, labor, equipment and insurance to perform complete lawn maintenance services such as grass cutting, trimming and pruning of bushes, shrubbery and hedges, fertilization, weed control, maintenance of plant beds, and code compliance related residential lot cuttings.  The City has been divided into four (4) areas for this RFP.  Those areas are Area “A” North Margate, Area “B” South Margate, Area “C” Utility Plants and Lift Stations, and Area “D” Code Related Lot Cuttings.  Thirteen (13) RFP packages were sent out and six (6) responses were received.

 

A Selection and Evaluation Committee (SEC) evaluated the proposals received and ranked the four (4) firms that were deemed responsive.  The highest ranked firm for each individual area is being recommended for award of Areas A through C, and the top two highest ranked firms are recommended for primary and alternate awards of Area D.  The rankings results are:

 

FIRM                     Area A   Area B                       Area C   Area D                     

All Around Town Properties                     420                     445                     410                     360

Landscape Service Professionals                     497                     492                     467                     417

Next Era Landscaping                     437                     417                     412                     347

The Landscape Company                     469                     454                     479                     479

 

RECOMMENDATION:                     

Award Areas “A” and “B” and the alternate award for Area “D” to Landscape Service Professionals, Inc.

Award Area “C” and the primary award for Area “D” to The Landscape Company, Inc. 

 

FISCAL IMPACT:                     

Account No.                      001-5557-572-34-12  - Approximately $248,210.00 annually (Areas A and B)

Account Nos. 456-9090-536.34.16, 456-9081-536.34.12, and 456-9080-536.34.12 - Approximately $40,222.50 annually (Area C)

Account No.                      001-5557-572-39-05  - Estimated $4,000.00 annually (Area D)

 

CONTACT PERSON: 

Michael A. Jones, CPRP, Director of Parks and Recreation

Spencer L. Shambray, CPPB, Purchasing Manager