TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: June 1, 2016
Title
APPROVING PURCHASE AND INSTALLATION OF A PORTERCORP PORTER/POLIGON SHELTER FROM REP SERVICES, INC. FOR THE PARKS & RECRATION FITNESS PARK UTILIZING THE NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE PURCHASING CONTRACT NO. 022113; PROVIDING FOR CONTINGENCY FUNDING AND A TOTAL PROJECT COST NOT TO EXCEED $91,700.00.
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BACKGROUND:
The recently opened City fitness park on Rock Island Road is well utilized by residents. A shelter to protect the equipment and the residents utilizing it will ensure the longevity of the equipment and the residents' enjoyment of the park.
The Porter/Poligon shelter by PorterCorp is a standard pre-engineered structure that is well known in the industry and also of similar design to current City-owned shelter structures. This product is available for purchase utilizing an existing National Joint Powers Alliance (NJPA) cooperative purchasing contract.
The NJPA contract offers a discount of 7% off the product price list. Florida installations of the equipment require wind load specifications in excess of the standard 100 mph limit. For this reason, the provider, Rep Services, Inc., has offered a discount of only 5% off normal installation costs. The cost for the project is $83,308.00 based on the proposal received from the provider. However, this amount does not include permit fees nor a contingency for potential costs associated with unforeseen installation issues or non-standard cosmetic design elements that might be desired. Therefore, a request is made for approval of a not to exceed cost of $91,700.00, which is approximately 10% over the proposal amount.
RECOMMENDATION:
APPROVE
FISCAL IMPACT:
If approved, this project will be in lieu of a community garden. Funding for this project will then be transferred from the community garden project accounts and placed into a fitness park shelter project account. Total pro...
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