TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: February 15, 2017
Title
APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MARGATE AND WITT O’BRIEN’S, LLC; PROVIDING FOR INITIAL ONE YEAR TERM AND OPTION FOR RENEWAL FOR SUCCESSIVE ONE YEAR PERIODS; AUTHORIZING ADMINISTRATION TO RENEW THIS AGREEMENT UNDER THE SAME TERMS WITHOUT FURTHER COMMISSION ACTION.
BACKGROUND: The Code of Federal Regulations (CFR), Section 2 CFR 200 consolidates eight grant-related guidance measures into a single set of requirements and thereby creates uniform requirements for the Office of Management & Budget (OMB) and 26 Federal awarding agencies as well as all recipient entities. On December 14, 2016, the City Commission approved Ordinance 2016-17, adopting a waiver of the internal procurement policies until September 30, 2017. As of October 1, 2017, the City of Margate must follow all procurement standards of 2 CFR § 200.317-200.326.
The agreement with Witt O’Brien’s, LLC will provide for the Federal/FEMA compliance review and recommendations related to the City’s purchasing policy, procedures, boiler plate bid, and related contractual documents needed in order to meet the procurement standards of 2 CFR § 200.317-200.326.
Additional phases of consultant review services will be provided on an as needed basis.
RECOMMENDATION: For approval.
FISCAL IMPACT: Phase One - approximately $5,000
Additional phases - $130 per hour
Account 001-0620-513.31-09 - Professional Services - Other
CONTACT PERSON: Spencer L. Shambray, CPPB
Purchasing Manager