TO: Chair and Members of the Board
FROM: Samuel A. May, Executive Director
DATE: August 21, 2017
Title
ADOPTING THE CITY OF MARGATE'S PROCUREMENT POLICY AS PROVIDED IN CITY OF MARGATE ORDINANCE NO. 2017-12 AS MAY BE AMENDED FROM TIME TO TIME; PROVIDING FOR THE REPEAL OF THE EXISTING MARGATE COMMUNITY REDEVELOPMENT AGENCY'S PROCUREMENT POLICIES AND PROCEDURES PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND: On July 5, 2017, the City of Margate adopted Ordinance 2017-12 for the Purchase of Materials, Supplies, Services, Equipment, Construction, and Projects and incorporated those changes into the City's purchasing code.
To simplify purchasing procedures for the CRA, and to be in compliance with the recently adopted ordinance, the Board will need to repeal the current CRA Purchasing and Procurement Policy (attached) and adopt the City's Procurement Policy as provided in Ordinance 2017-12 for consistency purposes.
The main changes in the City's purchasing code, policies, and procedures that will affect the current CRA's Purchasing and Procurement Policy are as follows:
1. Establishes thresholds for the purchase of services.
Up to $15,000 made by the Executive Director or designee without further action.
Over $15,000 up to $50,000 authorized by the Executive Director (no competitive quotations or additional notification required)
Greater than $50,000 authorized by the Executive Director with notification to the CRA Board
2. Updates thresholds for use of quotes and sealed bids for purchase of all items excluding services.
Up to $3,500 authorized by Executive Director or designee
Over $3,500 up to $10,000 three informal quotes required (verbal or written)
Over $10,000 up to $25,000 three formal quotes required (written)
Over $25,000 written sealed bids or request for proposals or other solicitations
3. Updates thresholds for awards of bids, requests for proposals, letters of interests and other solicitations.
Up to $50,000 authorize...
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