TO: Mayor and City Commission
FROM: Samuel A. May, City Manager
DATE: July 11, 2018
Title
RESOLUTION - AWARDING STANDBY/PRE-EVENT AGREEMENTS WITH (1) GRUBBS EMERGENCY SERVICES, LLC. (PRIMARY), (2) BERGERON EMERGENCY SERVICES, INC., (ALTERNATE), AND (3) CERES EMERGENCY SERVICES, INC. (ALTERNATE) FOR REQUEST FOR PROPOSALS (RFP) 2018-016 - DISASTER DEBRIS MANAGEMENT SERVICES; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND: Staff advertised for proposals and received nine (9) responses to RFP No. 2018-016 - Disaster Debris Management Services. A Selection and Evaluation Committee was formed and eight (8) firms deemed to be responsive were final ranked. Staff recommends award of standby/pre-event agreements to the top three (3) ranked firms for an initial period of five (5) years with an option to renew for an additional five (5) year period. The proposed agreements provide for annual review in December of each year.
RECOMMENDATION: Award the three recommended agreements
FISCAL IMPACT: Fiscal impact will be based upon the severity of any disaster necessitating the activation of these services. Budgeted funds to cover such activation will be transferred into the non-departmental emergency preparedness account.
CONTACT PERSON: Mark Collins, PWLF, Public Works Director
Spencer L. Shambray, CPPB, Purchasing Manager