TO: Mayor and City Commission
FROM: Samuel A. May, City Manager
DATE: January 23, 2019
Title
AWARDING RFP NO. 2019-001 - PARK IMPROVEMENTS - FIREFIGHTERS PARK TO D.W. RECREATION SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $811,474.00 INCLUSIVE OF BASE SERVICES AND DELIVERABLES, OPTIONAL SERVICES AND DELIVERABLES, AND CONTINGINCY FUNDING; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND:
The City advertised for proposals for improvements to Firefighters Park. Proposal packages were provided to thirty-five (35) interested parties and one proposal response was received. A Selection and Evaluation Committee (SEC) was formed and convened to review and evaluate the proposal received. The SEC determined that the respondent, D.W. Recreation Services, Inc. met the submission requirements for the RFP. Subsequently the SEC discussed the firm’s qualifications, approach to the project and proposed offerings. Finally, the five SEC members individually scored the proposal submission and awarded the firm 463 points out of a possible 500 points.
Breakdown of potential costs: Base Services and Deliverables $794,488.00
Artificial Grass in lieu of Poured in Place Surface $ 6,986.00 Supply Second Steel Bathroom Door $ n/c (included)
Contingency (Unforeseen or Unanticipated work)* $ 10,000.00
*Work would require City’s prior authorization
Total $811,474.00
Deduct Option for Removal of Small Shade Shelters - $ 21,621.00
RECOMMENDATION: Approve
FISCAL IMPACT: $811,474.00
Account No: 334-6504-572-65-81
Note: This project is partially funded by federal grant funds
CONTACT PERSON: Michael A. Jones, CPRP, Parks and Recreation Director
Spencer L. Shambray, CPPB, Purchasing Manager