TO: Mayor and City Commission
FROM: Samuel A. May, City Manager
DATE: January 30, 2019
Title
RESCINDING THE AUTHORIZATION TO NEGOTIATE GRANTED BY RESOLUTION 18-099 PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) 2018-020 - DESIGN/BUILD CITY OF MARGATE DOG PARK PROJECT; TERMINATING CURRENT NEGOTIATIONS AND REJECTING ALL SUBMISSIONS RECEIVED FOR THE RFQ; DIRECTING THE ADMINISTRATION TO EXPLORE AN ALTERNATIVE METHOD OF ACQUISITION; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND: Pursuant to authorization granted under Resolution 18-099, the administration began negotiations with MBR Construction, Inc. for RFQ 2018-020 - Design/Build City of Margate Dog Park Project. After considerable negotiation efforts, it has become apparent that completion of the project utilizing the design/build method of acquisition would involve a substantial outlay of City funds for testing and other preliminary steps. Additionally, it appears that the scope of the project coupled with the costs for preliminary steps would make completion of the design/build project within the established $879,000 budget unattainable. Staff has become aware of an alternative acquisition method that with minor adjustments to the project scope could potentially result in significant savings and achieve the desired functional and aesthetic results for this project while also staying within budget.
RECOMMENDATION: Approve with direction for an alternative method of acquisition
FISCAL IMPACT: None at this time. Upon approval and further direction by the Commission, Staff will return with a comprehensive proposal including pricing for consideration and possible award.
CONTACT PERSON: Michael A. Jones, CPRP, Parks and Recreation Director
Spencer L. Shambray, CPPB, Purchasing Manager