TO: Mayor and City Commission
FROM: Samuel A. May, City Manager
DATE: February 20, 2019
Title
APPROVING FUNDING OF BODY ARMOR FOR THE SPECIAL RESPONSE TEAM (SRT), PER RFP #15-D-064, AND WAIVING OF BIDDING FOR ACQUISITION OF ANCILLARY EQUIPMENT NECESSARY TO MAINTAIN STANDARDIZATION, WITH THE ENTIRE ACQUISITION BEING FUNDED FROM THE LAW ENFORCEMENT TRUST FUND (FEDERAL), NOT TO EXCEED $62,000.00.
BACKGROUND:
The SRT is equipped with upgraded ballistic body armor to protect them from the increased threats associated with the duties they are required to perform. This equipment requires replacement every five years. Upon reviewing product offerings from our current vendor, and a vendor awarded the City of Coral Springs contract RFP #15-D-064, we request to purchase from the vendor awarded the Coral Springs Contract; which would not require going out to bid.
The City of Coral Springs renewed RFP #15-D-064 on March 22, 2017, with the pricing good through June 2, 2019; providing for a 1.5% CPI increase. Additionally, there is a $50.00 allowable upcharge for size XL.
Based on the totality of the circumstances, including fiscal issues, this acquisition is an appropriate expenditure under permissible uses of equitable shared funds that are necessary to perform official law enforcement duties.
I certify as Chief of Police that the expenditure in Federal Law Enforcement Trust Fund for the body armor and helmets for the Police Department, in that the funds will be used for an appropriate law enforcement purpose.
Additionally, I certify as Chief of Police that the expenditure in the Law Enforcement Trust Fund for the equipment for the Police Department, in that the funds are not being used as a normal source of revenue for the Police Department.
RECOMMENDATION: Approval
FISCAL IMPACT: Funded through the Law Enforcement Trust Fund Account
Not to exceed $62,000.00
117-1810-521-52.15 (Federal)
CONTACT PERSON: Jonathan Shaw, Chief of Police