TO: Mayor and City Commission
FROM: Samuel A. May, City Manager
DATE: March 20, 2019
Title
APPROVING WAIVING OF BIDDING AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO AN AGREEMENT WITH GCL CONSTRUCTION, INC. FOR THE COMPLETION OF THE SOUTHEAST PARK PREFABRICATED BUILDING PROJECT; BASE SERVICES NOT TO EXCEED $84,600; PROVIDING FOR ADDITIONAL WORK TO BE COMPENSATED AT RATES OF $75.00/HR (SUPERINTENDENT), $55/HR (CARPENTER), $55/HR (STUCCO TRADESMAN), $45/HR (GENERAL LABOR), PLUS MATERIALS; PROVIDING FOR FUND TRANSFERS; PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND:
Pursuant to Resolution 18-068, the City engaged Stone Concept Miami, Inc. for two design/build projects for City parks. Notice of intent to terminate that agreement was served upon the contractor by the City on February 12, 2019.
The Southeast Park prefabricated restroom building is part of the design/build project for that particular park. The City stands to incur significant monthly storage fees from the manufacturer of that building if the project does not move forward with another contractor expeditiously. To that end, Staff has obtained a proposal from GCL Construction, Inc. to complete the project. This contractor has a proven and positive track record with the City.
Staff is recommending that the administration be authorized to draft and enter into an agreement with GCL Construction, Inc. to complete this project which is now an urgent matter given the potential fiscal impact of the storage fees for the prefabricated restroom building.
Funding will be derived from budget transfers into the project account from accounts 334-5555-572.63-95 (Park Improvements-Various Locations) and 334-9999-519-65-83 (Contingency) which have $46,844 and $45,000 balances respectively. Any funds currently encumbered but not utilized from the purchase order issued to the prior terminated contractor for the project will be utilized to replenish account 334-5555-572-63-95.
RECOMMENDATION: Approve
FISCAL IMPACT: $84,600 +/- funded as described above
CONTACT PERSON: Michael A. Jones, CPRP, Director of Parks and Recreation
Spencer L. Shambray, CPPB, Purchasing Manager