TO: Mayor and City Commission
FROM: Cale Curtis, City Manager
DATE: August 21, 2019
Title
AWARDING RFP NO. 2019-008 - PARK IMPROVEMENTS - SOUTHGATE PARK TO D.W. RECREATION SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $696,868.00 INCLUSIVE OF BASE SERVICES AND DELIVERABLES, BEST AND FINAL OFFER SERVICES AND DELIVERABLES, ALLOWANCES, AND CONTINGENCY FUNDING; PROVIDING FOR AN EFFECTIVE DATE.
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BACKGROUND:
The City advertised for proposals for improvements to Southgate Park. Proposal packages were provided to forty-eight (48) interested parties and two proposal responses were received. A Selection and Evaluation Committee (SEC) was formed and convened to review and evaluate the proposals received. The SEC determined that since both respondents had done quality work for the City in the past, and both had submitted proposals that were lower in cost than the available funding budget, it would be in the City's best interest to add to the scope of services to be performed and reach back out to both firms for a best and final offer (BAFO). After receipt of BAFOs, D.W. Recreation Services, Inc. was selected by the SEC as the top ranked firm; receiving 479 points out of a possible 500 points from the SEC members.
Summary of services and costs:
- Remove/Replace Existing Playground: $402,299.00 (amended per BAFO)
- Resurface Basketball Court: $15,000.00 (unchanged - per BAFO)
- Construct New Walking/Jogging Trail: $38,016.00 (unchanged - per BAFO)
- Multi-Purpose Field - Sod: $35,000.00 (unchanged - per BAFO)
- Irrigation: $35,600.00 (unchanged - per BAFO)
- Contingency: $10,000.00 (established by City)
- Add Concrete Borders to Walking/Jogging Trail: $27,384.00 (added per BAFO)
- Remove/Replace 4ft High Fencing: $29,425.00 (added per BAFO)
- Outdoor Fitness Equipment: $47,969.00 (added per BAFO)
- Remove/Replace Basketball Posts/Goals: 7,209.00 (added per BAFO)
- Provide/Install 5 Benches: $4,864.00 (added per BAFO)
- Provide/Install Chilled...
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