File #: ID 2019-402    Version: 1 Name:
Type: Resolution Status: Filed
File created: 8/8/2019 In control: Regular City Commission Meeting
On agenda: 8/21/2019 Final action: 8/21/2019
Title: AWARDING RFP NO. 2019-008 - PARK IMPROVEMENTS - SOUTHGATE PARK TO D.W. RECREATION SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $696,868.00 INCLUSIVE OF BASE SERVICES AND DELIVERABLES, BEST AND FINAL OFFER SERVICES AND DELIVERABLES, ALLOWANCES, AND CONTINGENCY FUNDING; PROVIDING FOR AN EFFECTIVE DATE.
Attachments: 1. RESOLUTION, 2. AGREEMENT - ADA Southgate Park - Contractor Executed.pdf, 3. BACKGROUND - ADA 2019-008 Ranking Sheets and Tally Page, 4. BACKGROUND - ADA FINAL Price Comparison RFP No. 2019-008 Southgate Park, 5. BACKGROUND - ADA D.W.RECREATION BAFO Southgate Park Improvements 2019-008, 6. BACKGROUND - ADA MBR CONSTRUCTION BAFO Southgate Park RFP 2019-008, 7. BACKGROUND - ADA DW Recreation Services Submission Southgate Park 2019-008, 8. BACKGROUND - ADA MBR Construction Submission Southgate Park - RFP No 2019-008, 9. BACKGROUND - ADA Addendum No.1 2019-008 Park Improvements - Southgate Park, 10. BACKGROUND - ADA RFP 2019-008 Final Park Improvements - Southgate Park

 

TO:                     Mayor and City Commission

 

FROM:                     Cale Curtis, City Manager

 

DATE:                     August 21, 2019

 

 

Title

AWARDING RFP NO. 2019-008 - PARK IMPROVEMENTS - SOUTHGATE PARK TO D.W. RECREATION SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $696,868.00 INCLUSIVE OF BASE SERVICES AND DELIVERABLES, BEST AND FINAL OFFER SERVICES AND DELIVERABLES, ALLOWANCES, AND CONTINGENCY FUNDING; PROVIDING FOR AN EFFECTIVE DATE.

 

Body

 

BACKGROUND:                                          

The City advertised for proposals for improvements to Southgate Park.  Proposal packages were provided to forty-eight (48) interested parties and two proposal responses were received.  A Selection and Evaluation Committee (SEC) was formed and convened to review and evaluate the proposals received.  The SEC determined that since both respondents had done quality work for the City in the past, and both had submitted proposals that were lower in cost than the available funding budget, it would be in the City’s best interest to add to the scope of services to be performed and reach back out to both firms for a best and final offer (BAFO).  After receipt of BAFOs, D.W. Recreation Services, Inc. was selected by the SEC as the top ranked firm; receiving 479 points out of a possible 500 points from the SEC members. 

 

Summary of services and costs:

-                     Remove/Replace Existing Playground: $402,299.00 (amended per BAFO)

-                     Resurface Basketball Court:  $15,000.00 (unchanged - per BAFO)

-                     Construct New Walking/Jogging Trail: $38,016.00 (unchanged - per BAFO)

-                     Multi-Purpose Field - Sod: $35,000.00 (unchanged - per BAFO)

-                     Irrigation:  $35,600.00 (unchanged - per BAFO)

-                     Contingency: $10,000.00 (established by City)

-                     Add Concrete Borders to Walking/Jogging Trail: $27,384.00 (added per BAFO)  

-                     Remove/Replace 4ft High Fencing:  $29,425.00 (added per BAFO) 

-                     Outdoor Fitness Equipment: $47,969.00 (added per BAFO) 

-                     Remove/Replace Basketball Posts/Goals: 7,209.00 (added per BAFO) 

-                     Provide/Install 5 Benches:  $4,864.00 (added per BAFO)  

-                     Provide/Install Chilled Drinking Fountain:  $12,102.00 (added per BAFO) 

-                     Permit Fee Allowance:  $35,000.00 (established by City)

-                     Alternate Shade (LSI Shade) Canopy: -$3,000.00 (amended per BAFO) 

 

RECOMMENDATION:                     Approve                     

 

FISCAL IMPACT:                     $696,868.00

                     Account No. 334-6528-572.65-81

 

CONTACT PERSON:                     Michael A. Jones, CPRP 

Spencer L. Shambray, CPPB, Purchasing Manager