TO: Mayor and City Commission
FROM: Cale Curtis, City Manager
DATE: November 18, 2020
Title
RESOLUTION - APPROVING AN EXTENSION OF AFTERMARKET VEHICLE PARTS AND ACCESSORIES AGREEMENTS WITH M&H AUTOMOTIVE, INC. AND O’REILLY AUTOMOTIVE STORES, INC. (FORMERLY CONTRACTED WITH THE CITY AS BENNETT AUTO SUPPLY, INC.) FOR A PERIOD OF NINETY (90) DAYS FROM THE CURRENT EXPIRATION DATE OF DECEMBER 9, 2020 OR UNTIL A NEW SOLICITATION FOR AFTERMARKET VEHICLE PARTS AND ACCESSORIES IS RELEASED AND AWARDED BY THE CITY; WHICHEVER OCCURS FIRST. PROVIDING THAT ALL OTHER TERMS, CONDITIONS, AND SPECIFICATIONS OF THE AGREEMENTS REMAIN AS STIPULATED IN RFP 2016-002, WHICH WAS APPROVED AND AWARDED BY THE CITY UNDER CITY RESOLUTION 15-138; PROVIDING FOR EFFECTIVE DATE.
BACKGROUND:
The City’s agreements for aftermarket vehicle parts and accessories with providers M&H Automotive, Inc. and O’Reilly Automotive Stores, Inc. are scheduled to expire on December 9, 2020. Although no scheduled renewal options remain on the agreement, staff is recommending, and the providers has agreed, to enter into a special extension of the agreements to allow sufficient time and resources to be allocated to a new solicitation and subsequent contract award for these supplies. Since a new solicitation for these supplies is already in the final draft stages, staff is recommending a ninety (90) day extension or until a new solicitation is released and awarded by the City; whichever occurs first.
RECOMMENDATION: Approve the ninety (90) day extension
FISCAL IMPACT: Discounted rate schedules shall remain unchanged and providers shall continue to provide supplies at currently established percentage discount contract rates.
CONTACT PERSON: Spencer Shambray, CPPB, Purchasing Manager