TO: Mayor and City Commission
FROM: Douglas E. Smith, City Manager
DATE: June 1, 2016
Title
APPROVING AWARD OF RFP 2016-006 - CITY-WIDE LAWN MAINTENANCE SERVICES AND AGREEMENTS BETWEEN THE CITY OF MARGATE AND LANDSCAPE SERVICE PROFESSIONALS, INC. FOR AREAS "A" AND "B", WITH AN AWARD AS ALTERNATE FOR AREA "D"; AND AGREEMENT BETWEEN THE CITY OF MARGATE AND THE LANDSCAPE COMPANY, INC. FOR AREAS "C" AND "D"; PROVIDING FOR AUTOMATIC RENEWALS; PROVIDING FOR A JULY 1, 2016 EFFECTIVE DATE.
Body
BACKGROUND:
The City advertised a Request for Proposals (RFP) for qualified vendor(s) to provide all materials, labor, equipment and insurance to perform complete lawn maintenance services such as grass cutting, trimming and pruning of bushes, shrubbery and hedges, fertilization, weed control, maintenance of plant beds, and code compliance related residential lot cuttings. The City has been divided into four (4) areas for this RFP. Those areas are Area "A" North Margate, Area "B" South Margate, Area "C" Utility Plants and Lift Stations, and Area "D" Code Related Lot Cuttings. Thirteen (13) RFP packages were sent out and six (6) responses were received.
A Selection and Evaluation Committee (SEC) evaluated the proposals received and ranked the four (4) firms that were deemed responsive. The highest ranked firm for each individual area is being recommended for award of Areas A through C, and the top two highest ranked firms are recommended for primary and alternate awards of Area D. The rankings results are:
FIRM Area A Area B Area C Area D
All Around Town Properties 420 445 410 360
Landscape Service Professionals 497 492 467 417
Next Era Landscaping 437 417 412 347
The Landscape Company 469 454 479 479
RECOMMENDATION:
Award Areas "A" and "B" and the alternate award for Area "D" to Landscape Service Professionals, Inc.
Award Area "C" and the primary award for Area "D" to The Landscape Company, Inc.
FISCAL IMPACT:
Account No. 001-5557-572-34-12 - App...
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